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All Librarians are appointed  at the rank of either Assistant Librarian, Associate Librarian, or Librarian. All Librarian appointments are defined under Article 26 of the Collective Agreement as follows:



Probationary Appointments

An appointment at the rank of Assistant Librarian leading to consideration for the simultaneous granting of Continuing Appointment and Promotion to the rank of Associate Librarian, or an Appointment at the rank of Associate Librarian leading to consideration for the granting of Continuing Appointment.
Probationary Appointments are for a maximum period of six (6) consecutive years, unless approved otherwise by the provost, and are subject to the relevant provisions of Article 28: Continuing Appointment, Promotion, and Review of Librarians in the Collective Agreement.



Contractually Limited Appointments

An appointment for a specified period not exceeding five (5) years. At the end of the 5 years the University may decide to terminate the position or convert the position to Probationary. A contractually-limited appointee is still eligible for consideration for the granting of Continuing Appointment.



Continuing Appointments

An appointment with rank and Distribution of Effort (DOE) involving Academic and professional Responsibilities (outlined in Article 25: Rights and Responsibilities of Librarians, of the Collective Agreement).

For more detailed information on Librarian Appointments see Article 26: Librarian Appointments in our Collective Agreement.




All Librarians have academic and professional responsibilities in the areas of Professional Practice, Scholarship, and Service.  The relative effort with regards to responsibilities in the areas Professional Practice, Scholarship, and Service is defined in a Members Distribution of Effort (DOE), which should be defined in the Letter of Appointment. The DOE is agreed to between the member and the Chief Librarian. A typical DOE for Librarians is 70% for Professional Practice and 30% for a combination of Scholarship and Service..



Professional Practice

Can include some or all of the following: development, management and evaluation of information resource collections; provision of subject-specialized and general reference services; appraisal, acquisition, bibliographic control, storage, preservation and conservation of information resources and collections; management of human and material library resources; development, implementation and management of information information systems designed to enable access to library services and resources, build digital collections, and facilitate scholarly communication; provision of information, literacy and curriculum support; faculty outreach and liaison; evaluation, measurement and analysis of user needs and library services and resources; research services, extension, and other activities related to programs under contract to the University; and, any other function performed by professional librarians.




Scholarship includes some of all of the following: the creation of new knowledge, understandings, or concepts; creative applications of existing knowledge; the organization and synthesis of existing knowledge; pursuit of knowledge through formal study and/or pursuit of further academic credentials related to the academic and professional responsibilities of Librarians; creative expression; and professional development.




Members have the right and responsibility to undertake a fair and reasonable share of administrative responsibilities, including work of the university through membership on appropriate bodies. Members also have the right to participate in the work of learned societies, relevant community service organizations, and professional organizations.

For more detailed information on Librarian Responsibilities see Article 25: Rights and Responsibilities of Librarians in our Collective Agreement.



Frequently Asked Questions about Librarians:

Are Librarians eligible for Study/Research Leave?

Yes! Study/Research Leave is regarded as an essential means of enabling Librarian Members to maintain and enhance their quality as scholars and professionals. However, only Members holding a Continuing Appointment are eligible for Research/Study Leave. Full-time Continuing Appointment Librarians are eligible to apply for Study Research leave after 6 years of continuous service since Appointment at the University. Past service at another institution may also count towards your credit  for Study/Research Leave. Following return from each Study/Research leave, Librarians with Continuing appointment are then entitled to apply for 4 months of leave after 3 years of active employment, or for 8 months after 6 years of active employment.

For more detailed information on Study/Research Leave for Librarians click here or see Article 29: Study/Research and Development Leave for Librarians in our Collective Agreement.

Are Librarians eligible for Professional Development Reimbursement (PDR)?

Yes! Librarians are eligible to claim reimbursement of eligible expenses as described in the University Policy on Professional Development Reimbursement.

Are you considering joining the University of Guelph as a Librarian? Click here for some helpful information.

(last modified June 14, 2011)