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Study/Research Leave & Development Leave for Librarians

Study/Research Leave with salary is an essential means of enabling Librarian members to maintain and enhance their quality as scholars and professionals.



Full-time Librarians with Continuing Appointment are eligible to apply for Study/Research leave to commence after 6 years of continuous service since appointment at the University. Continuing Appointment Librarian Members holding a Reduced Workload or Part-time Appointment are also eligible to apply for Study/Research Leave, in accordance with the provisions of Article 54: Reduced Workload.

Following return from each Study-Research leave, Librarians with Continuing Appointment are entitled to apply for: 
  • 4 months of leave after 3 years of active employment; or
  • 8 months of leave after 6 years of active employment.
Librarian Members who have held an Academic Administrative Appointment may claim one semester of credit for each year of service toward Research/Study Leave.


Service at another university or acceptable institution may be counted in determining eligibility to apply for Study/Research Leave. Credit will be calculated on the basis of one year for every 2 years of full-time academic service at another institution, to a maximum of 3 years. The actual amount of credited service will be specified by the Chief Librarian in your Letter of Appointment.

Application Procedure

Written applications must be submitted to the CAP Committee, after consultation with the person to whom you report. The application should be submitted at least one year prior to the intended start date. The application for Leave will include:
  • a statement of goals;
  • a plan of scholarly activity;
  • an indication of when and where the Leave is expected to be taken;
  • an up-to-date Curriculum Vitae.
The CAP Committee will assess the application and will make recommendations to the Chief Librarian within twenty (20) days of receipt of the application. The Chief Librarian will then inform the Librarian Member and the person to whom he'she reports of their decision to approve or deny the leave within twenty (20) days of receipt of the CAP recommendations.

Conditions of Study/Research Leave

Librarian Members who qualify may apply for a leave of four (4) or eight (8) months with salary and benefits. A Study/Research Leave will include the annual vacation entitlement appropriate to the length of the Leave. Scheduling is granted independently of any other Leave entitlement.

Within 60 days of the conclusion of the Leave, the Member is responsible for providing a written report describing what has been accomplished, in relation to the plan submitted. The report will be provided the person to whom the Librarian Member reports, and be made available to the CAP Committee and Chief Librarian.

It is also expected that a Librarian Member will return to the University of Guelph for at least one year following the Leave.

For more detailed information on Study/Research Leaves see Article 29: Study/Research Leave and Development Leave for Librarians in the Collective Agreement.

(last updated June 26, 2011)